How a music academy runs on BARITA.
No double-booked rooms. No forgotten makeup lessons. No guessing who has paid.
The setting: Eight instructors, five rooms and about 180 students.
It started with one simple request.
“I run a music academy with eight instructors and about 180 students learning piano, guitar, violin, voice and drums, from beginners to advanced grades. Students sign up for terms of weekly lessons, some pay per term and some monthly, and we keep everything in a booking diary, a spreadsheet and a lot of emails. …”
Read the whole request
I run a music academy with eight instructors and about 180 students learning piano, guitar, violin, voice and drums, from beginners to advanced grades. Students sign up for terms of weekly lessons, some pay per term and some monthly, and we keep everything in a booking diary, a spreadsheet and a lot of emails. We double-book rooms, we lose track of who has paid, makeup lessons are a mess, and I can't easily see which instructors are full and which have free slots. I want to manage enrolments, levels and lesson schedules, rooms and instructors, attendance and makeup lessons, and payments, and see how the academy is doing each term.
What gets in the way.
Rooms were double-booked.
Nobody was sure who had paid.
Makeup lessons were a mess.
No easy view of which instructors were full.
Watch the crew take it on.
I run a music academy with eight instructors and about 180 students learning piano, guitar, violin, voice and drums, from beginners to advanced grades. Students sign up for terms of weekly lessons, some pay per term and some monthly, and we keep everything in a booking diary, a spreadsheet and a lot of emails. We double-book rooms, we lose track of who has paid, makeup lessons are a mess, and I can't easily see which instructors are full and which have free slots. I want to manage enrolments, levels and lesson schedules, rooms and instructors, attendance and makeup lessons, and payments, and see how the academy is doing each term.
The request as it was typed.
The requestStop double-booking my rooms
The work appears here
How each one is removed.
Rooms were double-booked.
The diary refuses a clash when it is made and offers free slots, so nobody phones round to rebook.
The app the crew designed
Nobody was sure who had paid.
What is due, what is in and what is overdue for the term, always current.
A dashboard for the owner
Makeup lessons were a mess.
A missed lesson becomes a credit with an expiry date, and the ones about to expire come first.
A routine that runs by itself
No easy view of which instructors were full.
Ask who has free slots and get the answer by instructor and by room.
A plain question, answered
What this takes off your plate.
The double-booking stops at the diary
A clash is refused as it is made and free slots are offered, so nobody phones round to rebook a room.
Nobody has to remember who is owed a lesson
A missed lesson becomes a credit with an expiry date, booked from one list.
The end-of-term spreadsheet, always current
One page shows enrolments, money, attendance and free capacity for the term, as of today.
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